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0.1 — AI WORKFLOW AUTOMATION

AI workflows that
run your agency
while you sleep.

Flowdesk Systems builds custom AI agents and automations for ambitious agencies. We replace busywork with systems that compound.

Book a discovery call See how it works →
Inbound lead pipeline Live Last run: 2 min ago
Triggers
Lead Form
Email Received
AI Actions
Qualify (AI)
Extract Data
Logic
Branch
Lead form

Website capture webhook trigger

Success
Enrich

Clearbit API fetch & parse

Success
Qualify (AI)

Classify lead via GPT-4o

Running
Route

Evaluate score & route

Idle
Notify team

Slack notification dispatch

Idle
Node Settings
0.3
Trusted by operators across Australasia
Mairangi Property
North Shore Recruit
Aotearoa Marketing Co
Coastal Brokers
Kauri Capital
Tāmaki Talent
0.2 — SYSTEM VALUE

A new operating layer for your agency.

Built for owner-operators who want leverage, not headcount.

fig 0.2 // built for operators

Built for operators

Designed around how lean agencies actually work. No bloat, no SaaS sprawl, no enterprise patterns you don't need.

fig 0.3 // powered by ai agents

Powered by AI agents

Reliable agents handle inbox, outreach, reporting, and CRM hygiene — running around the clock so your team doesn't have to.

fig 0.4 // designed to compound

Designed to compound

Each workflow we ship makes the next one cheaper. Your stack gets stronger over time, not heavier.

1.0 — AUTOMATIONS

Operations on autopilot.

Turn lead forms, emails, and calls into structured actions. We wire your stack so nothing falls through, nothing gets forgotten, and nothing waits on a human bottleneck.

1.1 n8n workflows 1.2 CRM sync 1.3 Auto-reporting 1.4 Lead routing
Explore automations →
leads-inbound
Members: 12
LC
lena 9:12 AM

new lead from the AKL form, didn't get routed automatically. Anyone seeing errors?

DM
didier 9:14 AM

Ah, n8n webhook got blocked. Atlas should auto-tag and re-route these now. Working on the fix.

LC
lena 9:15 AM

confirmed, just got the Slack ping for the Sarah Chen lead. Brilliant.

2.0 — AGENTS

Agents that handle the work, not just the inbox.

We build agents for cold outreach, qualification, scheduling, and follow-up. Trained on your tone, plugged into your tools, accountable to your metrics.

2.1 Outreach agents 2.2 Qualification bots 2.3 Scheduling 2.4 Custom tools
Explore agents →
Sarah Chen Property Manager // Mairangi Property
Recent Activity

Lead captured via Auckland landing page

3 min ago

Lead enriched (12 listings, $2.4M volume)

2 min ago

Agent Atlas generated outreach draft

1 min ago

Atlas Outreach Agent
✓ Analyzed lead context
✓ Found matching case study
→ Drafting personalized email
0.3 — HOW WE SHIP

How we work.

Two-week sprints. Production-ready systems from day one.

01 Audit

Process Mapping

We map your operational stack and identify the 20% of work currently absorbing 80% of your staff's energy.

02 Scope

Fixed Sprint

We scope out every workflow on paper with fixed delivery dates and guaranteed pricing. No scope creep, no hidden fees.

03 Build

Sprint Delivery

You see the automation architecture unfold live. Most bespoke workflows and toolsets ship within 10 to 14 days.

04 Handover

Operational Leverage

Full training, thorough documentation, and 30 days of direct support. We stay on call to monitor performance.

12 days
Average system delivery
40+ hours
Reclaimed weekly per client
100%
Fixed pricing, no surprises
0.4 — INVESTMENT

Pricing built for leverage.

Always fixed-scope, always transparent. We respect your runway.

Bespoke Sprint

One-off system architecture

From NZD $2,500
Custom processes mapped & fully executed
10–14 day development timeline
Full handover documentation & training
30 days post-launch support included
Talk to us →

Flowdesk Retainer

Continuous optimization & builds

From NZD $1,500/mo
Continuous 24/7 system health monitoring
Allocated development sprint hours monthly
Priority troubleshooting support SLAs
Quarterly business workflow review
Secure retainer
0.5 — QUESTIONS

Questions, answered.

Do I need to be technical?
No. We translate your existing operational logic into enterprise-grade system scripts. You stay focused entirely on your core business domain while we manage the implementation details.
Where are you based?
We are based in Auckland, New Zealand. We operate globally on an asynchronous basis, maintaining high availability for remote teams across Australasia, North America, and Europe.
What stack do you use?
We select tools based on structural reliability rather than technology trends. Our typical automation layer uses n8n, Supabase, Next.js, and leading frontier intelligence models (OpenAI, Anthropic).
How fast can we start?
We typically launch sprints within 7 days of aligning on scope during our discovery session. Most core automations are live and operational in production within 14 days.
Do you offer ongoing support?
Yes. Our retainer tiers offer continuous structural monitoring, prompt bug fixes, and allocated sprint credits each month to build new features as your agency grows.
What if it doesn't work?
Fixed-price scope guarantees mean we bear the risk. If a workflow fails to meet the specifications agreed upon in our scoping sprint, we work on the codebase at no additional cost until it functions correctly.

Stop running your agency.
Start scaling it.

Book a 20-minute discovery call. No pitch, no pressure — just a technical roadmap of what's possible for your business.

Book a discovery call hello@flowdesk.systems